yamagigu - Administration Support Coordinator

Job Requisition ID: 38656 

• Bring your administrative skills to a diverse new role
• Join a collaborative team that celebrates your achievements
• Brisbane location preferred

What will your typical day look like?

As an integral part of the yamagigu Enabling Functions team, your role will be to assist the internal team with guidance from the Director of Finance and Operations. Managing daily tasks such as scheduling, correspondence and record-keeping, ensuring seamless office operations and effective use of resources. By facilitating communication and organising workflows across the business, the results will enhance efficiency, allowing the team to focus on strategic initiatives and core functions of the Enabling Functions team.

By working closely with experienced professionals, you will have the opportunity to develop a deep understanding of internal processes while contributing to a collaborative and fast-paced environment.

What will you do within the role?

• Coordinate the documentation of our internal processes (Enabling Functions team, financial management, staff onboarding)
• Internal project management
• Formatting documents/minute taking
• Update and maintain our internal communications site
• Maintain our daily tender/opportunities list
• Development of regular reporting schedules
• Assist with staff onboarding
• Assist with staff resourcing
• Regular finance, operations & resource reporting
• Leave cover – Executive Assistant (when planned)
• Ad-hoc tasks as directed by the Finance and Operations Director

About the team

The purpose of the yamagigu Enabling Functions team is to focus on building and maintaining behaviors that are conducive to efficient environments that enables our client facing staff to concentrate on revenue generation and client satisfaction.

With a wide complementary skillset across the team, such as finance and accounting, operations, human capital, IT/data, legal compliance and marketing, this allows us to focus on our people's needs and develop policies, see out agreed strategies, develop achievable budgets, recruit talent, maintain technology and ensure regulatory adherence.

Enough about us, let us talk about you.

You may have some or all the following skills/experiences:

• 4+ years’ experience in a similar fast paced role.
• Strong organisational skills and the ability to manage multiple tasks effectively.
• Proven experience in administrative support, or a related field.
• Excellent communication and interpersonal skills, enabling seamless collaboration with senior team members and colleagues.
• A proactive and resourceful mindset to tackle challenges and identify opportunities for process improvement.
• Previous office-based experience and having worked with a range of stakeholders.
• Can work effectively independently as well as part of a team and can handle multiple tasks in a fast-paced environment.

What makes us unique?

We see and experience the world differently - through a First Nations lens. We engage and understand through lived experience and provide solutions informed by First Nations knowledge and perspectives that have endured and adapted over tens of thousands of years.  We work alongside businesses, Government, and communities to tackle complex commercial, environmental, and societal issues to design and deliver improved outcomes for Aboriginal and Torres Strait Islander people and communities. yamagigu is the largest First Nations consulting business in Australia.

Why work with us?

As a Supply Nation certified Indigenous business, yamagigu is majority owned, managed, and staffed by First Nations people with a passionate belief that First Nations peoples should have an opportunity to fulfill their aspirations. Our employee experience includes all the benefits of working here. It brings to life our employee value proposition (EVP), which showcases the benefits and value we offer employees in return for their work; aimed at attracting, retaining, and engaging top talent. Our benefits offering extends beyond tangible policy perks to include the unique differentiators and intangible benefits our people receive in working with us.

This role will be based out of Brisbane office. Other states will also be considered for the right candidate. 

Next Steps

Sound like the sort of role for you? Apply now, we would love to hear from you!

By applying for this job, you’ll be assessed against the Deloitte Talent Standards. We’ve designed these standards so that you can grow in your career, and we can provide our clients with a consistent and exceptional Deloitte employee experience globally. The preferred candidate will be subject to background screening by Deloitte or by their external third-party provider.